Privacy & Cookies Policy
Effective Date: 15/10/2025
White Rose Alliance (“we”, “us”, “our”) respects your privacy and is committed to protecting your personal information.This Privacy & Cookies Policy explains how we collect, use, and safeguard your data when you visit www.whiterosealliance.org.uk (“the Site”).
By using our Site, you agree to the terms of this Policy.
1. Who We Are
White Rose Alliance is the data controller responsible for your personal information collected through this Site.
Contact email: admin@whiterosealliance.org.uk
If you have any questions about this Policy or how we handle your data, please contact us via the above email address.
2. Information We Collect
We may collect and process the following types of information:
2.1 Information you provide directly
When you interact with us (for example, by submitting a contact form, subscribing to updates, or sending an email), we may collect:
Your name
Email address
Phone number (if provided)
Any other details you choose to share in your message or form submission
2.2 Information collected automatically
When you visit our Site, we may automatically collect:
IP address
Browser type and version
Device type and operating system
Referring/exit pages and URLs
Time spent on pages, click behaviour, and browsing patterns
Cookies and similar tracking technologies (see section 6)
2.3 Information from third parties
We may receive information about you from trusted third-party services such as analytics providers, email platforms, or social media integrations used on the Site.
3. How We Use Your Information
We use personal data for the following purposes:
To respond to your enquiries or requests
To provide information or services you ask for
To improve and personalise your experience on the Site
To send occasional updates or newsletters (only if you’ve opted in)
To analyse Site performance and usage through analytics tools
To comply with legal obligations or enforce terms and conditions
We only process personal data where we have a lawful basis to do so, such as your consent, legitimate interest, or legal obligation.
4. How We Share Your Information
We do not sell or rent your personal data.We may share it only when necessary:
With trusted service providers who assist us in operating the Site (e.g. Wix, email services, analytics tools)
To comply with legal or regulatory obligations
To protect our rights, property, or safety
Any third-party service providers are required to keep your information secure and use it only for the purpose of providing their services to us.
5. Data Retention
We keep your personal information only as long as necessary for the purposes for which it was collected, or to meet legal or accounting requirements.When no longer needed, your data will be securely deleted or anonymised.
6. Cookies and Tracking
6.1 What are cookies?
Cookies are small files stored on your device that help websites operate effectively, enhance your browsing experience, and gather analytics.
6.2 How we use cookies
Our Site uses cookies to:
Enable basic site functionality
Understand how visitors use the Site (via analytics)
Improve performance and content relevance
Remember user preferences
6.3 Types of cookies used
Type | Purpose |
Essential cookies | Required for the website to function properly (security, navigation, etc.) |
Analytics cookies | Help us understand visitor behaviour and improve the Site |
Functional cookies | Remember preferences (language, region, etc.) |
Marketing cookies | Used (if applicable) to deliver relevant content or ads |
6.4 Managing cookies
When you first visit our Site, you may be presented with a cookie banner that allows you to accept or decline certain cookies.You can also control or delete cookies through your browser settings.Please note that disabling some cookies may affect the Site’s functionality.
7. Data Security
We take appropriate technical and organisational measures to protect your personal information from unauthorised access, loss, misuse, or alteration.However, no system is completely secure, and we cannot guarantee absolute protection.
8. Your Rights
Under UK data protection law (UK GDPR and the Data Protection Act 2018), you have the right to:
Access the personal data we hold about you
Request correction of inaccurate information
Request deletion of your personal data
Restrict or object to processing in certain circumstances
Withdraw consent at any time (where consent is the legal basis for processing)
Lodge a complaint with the UK Information Commissioner’s Office (ICO)
To exercise your rights, please contact admin@whiterosealliance.org.uk.
9. Third-Party Links
Our Site may include links to external websites. We are not responsible for the content or privacy practices of those sites. Please review their respective privacy policies when visiting.
10. International Transfers
If any personal data is transferred outside the UK or EEA (for example, to Wix’s servers or third-party tools), we ensure appropriate safeguards are in place, such as standard contractual clauses or equivalent legal mechanisms.
11. Updates to This Policy
We may update this Privacy & Cookies Policy from time to time.Any changes will be posted on this page with an updated “Effective Date.”We encourage you to check this page periodically to stay informed.
Contact
If you have any questions about this Policy or your personal data, please contact:📧 admin@whiterosealliance.org.uk
